Statutes of Versotile

Title
Statutes of Versotile
DRACC
0044
Aliases
VERS-0000
Category
Regulatory
Scope
Programme
Authors
Thompson-Yvetot, D.; Mikola, P.
Date
Jul 2024
Copyright
The Commons Conservancy and Versotile
License
Creative Commons Attribution 4.0 International

Purpose

Versotile is a set of projects that provide implementation of a privacy and security focused non-monetised web browser, its parts and some related fields.

The Versotile Programme (in short: Versotile) has been established to facilitate an open, transparent and efficient governance process throughout the future development of the technology and auxiliary materials (such as documentation, tests, validators and tutorials) developed within the Versotile user and development community.

Versotile is the name of a not-for-profit technical and creative community effort serving the public benefit. Versotile is established as a Programme within The Commons Conservancy. The Commons Conservancy is a not-for-profit foundation (‘Stichting’) established under The Netherlands law.

Terms contained in this document refer to the respective definitions of these terms within the regulations of The Commons Conservancy, unless explicitly noted otherwise. The Programme is subject to the conditions set forth in the Statutes and Regulations of The Commons Conservancy, more in particular to the conditions stipulated in The Commons Conservancy DRACC 0002. References to the Statutes or Regulations of Versotile therefore automatically mean the combination of the Statutes and Regulations of the Programme and those of The Commons Conservancy.

Any decisions made or approved by the Versotile Board of Directors within the scope of its mandate will be handled according to the procedure set out in DRACC “Decision Handling Procedure”. New (versions of) Versotile Statutes and Regulations enter into effect when they are published as part of the DRACC series of The Commons Conservancy.

Financial considerations

Versotile operates on a nil budget, which means there are no direct financial considerations. Versotile Board of Directors determines the desired direction of the development of technology and auxiliary materials. At the request of grantmaking organisations, donors and partners, Versotile MAY provide guidance to others on and inspiration with regards to the establishment and evaluation of activities. Versotile itself will have no direct financial involvement in such activities under any circumstances.

Governance

The central decision making body within Versotile is the Versotile Board of Directors (in short: Versotile Board). The Versotile Board is a meritocratic committee responsible for making and coordinating decisions on behalf of the user and developer community around Versotile, according to the conditions set forth in these Statutes as well as any Regulations established by prior decisions of the Versotile Board.

The Versotile Board has a minimum of three, and a maximum of seven natural persons. The founding Versotile Board has appointed a number of its constituting Directors to serve a half (12 month) term, and the remainder to serve a regular (24 month) term. Subsequent Directors are elected by the Versotile Board to regular 24 month terms according to the procedure set out in these Statutes. Directors are permitted to seek office for multiple terms, however, when running against other candidates the amount of terms they have consecutively served is deducted from the votes cast in their favour. This provides a balance between continuity, equal opportunities and renewal of qualities and competences.

The Versotile Board determines the Programme’s structure and processes, and is responsible for maintaining its Statutes and Regulations. The Versotile Board is free to make or revise any decision, taking into consideration applicable law as well as any immutable conditions previously established within the Statutes or Regulations.

In order to efficiently fulfil its tasks, the Board may establish specialised committees and task forces, as well as assign named roles to qualified individuals to provide advice and assistance on specific issues. The associated qualifications, tasks and responsibilities SHALL be formalised by publication as part of the Regulations of Versotile.

The Versotile Board (and any person, group or organisation mandated by the Versotile Board on its behalf) must act in good faith and in the common interest of the developer community and the wider user community of Versotile. If significant harm to the organisation has been committed by any Director, they MAY be removed from the Board by a simple majority vote of the rest of the Board.

The Versotile Board SHALL convene offline or online at least every twelve (12) months.

Voting procedure

Any two Versotile Directors MAY jointly organise a vote of the Versotile Board on any subject, after which a notification SHALL be sent out by email to each Director detailing the proposed action and the deadline.

Each Director is entitled to one (1) vote on each matter submitted to a vote. Voting happens through an electronic voting system, by email vote or by a quorate (online) meeting. A quorum is reached when all Directors are either (tele)present, have appointed a proxy or have indicated they will abstain from voting.

It is the responsibility of each Director to maintain valid contact details for communication within the Board. When a Director does not respond to multiple communication requests or invitations to vote for a period of one month across at least two different channels, they are removed from the quorum count until contact is restored.

Regular decisions of the Versotile Board are taken by a simple majority. Any amendment to these Statutes requires a consensus of the entire Versotile Board minus one Director. In all cases, the Chair of the Versotile board casts the deciding vote in case of a tie. Each Director agrees to use their best efforts to resolve disputes in an informal manner.

Integrity

All Versotile Directors (as well as any persons the Versotile Board have delegated tasks and/or responsibilities to) are understood to act as fiduciaries with regard to the Versotile Programme, and their duties include, but are not limited to, the fiduciary duty of care and the fiduciary duty of loyalty. Directors SHOULD NOT receive any personal benefit as a result of a pending decision – they are required to explain the circumstances and avoid taking any part in the decision.

Any conflict of interest or apparent conflict of interest between Versotile and individual Directors MUST be avoided. Directors undertake to declare any interest in any item under discussion and MAY be invited by the Versotile Chair to withdraw from discussions when business concerning their personal interests or the interests of natural or legal persons close to them is being dealt with. Directors MUST heed such an invitation and at the very least abstain from voting.

Decisions involving activities under which one or more Directors would have conflicts of interest that are of material significance to the Programme and/or to the relevant Director(s) require the approval of the entire Versotile Board minus the Director(s) with a conflict of interest.

Licensing policy

All software and content created or maintained within Versotile is to be made publicly available perpetually at no cost under one or more of the licences on the Free Software Foundation’s list of “recommended copyleft licences” or any licence approved by the Open Source Initiative on or after the submission date.

When additional licensing needs (which would make the identical software or assets available also through licences not on those lists) arise, the Versotile Board is responsible for deciding on a case by case basis how this shall be best dealt with. In such matters the Board SHALL act in the common interest of the user and developer community, respectful of the spirit and intents of the original creators of and contributors to Versotile.

Any financial benefits resulting from licensing agreements with third parties shall exclusively be directed towards a not-for-profit organisation aligned with the goals of Versotile as contribution to the future development and maintenance of Versotile. These contributions shall be spent under the responsibility of the Versotile Board, on behalf of the Versotile user and developer community and in the general public interest.

Transition into these Statutes

The following decisions are ratified by the signatories when these Statutes take effect:

  • The founding Versotile Board shall be composed of the individuals acting as signatories of the initial version of these Statutes, the act of which also has established all signees as Directors.
  • Peter MIKOLA is appointed as the Versotile Chair for a period of 12 months.
  • Matthias Kandora, Parker McMullin and Amy Null are appointed as Director of the Versotile Board for a period of 12 months.
  • YuWei Wu, Daniel Thompson-Yvetot and Jeremiah King are appointed as Director of the Versotile Board for a period of 24 months.
  • The Versotile Board commits to identify and approach all rights holders, and ask them to transfer the moral stewardship of the codebase to the Versotile Programme.

Agreed on July 1st, 2024 by:

Versotile Board Chair Peter MIKOLA

Director of the Versotile Board YuWei WU

Director of the Versotile Board Jeremiah KING

Director of the Versotile Board Matthias KANDORA

Director of the Versotile Board Parker McMULLIN

Director of the Versotile Board Amy NULL

Director of the Versotile Board Daniel THOMPSON-YVETOT